Virtual Meeting Etiquette
In lieu of the changes to move all meetings/sessions to virtual meetings we
are sending the following reminders regarding virtual meeting etiquette and
computer requirements with each meeting announcement.
Confidential Clinical Information
Our Zoom meetings are will not be recorded and only participants invited to the meetings can participate. When discussing cases, please keep confidentiality
in mind by disguising the identity of patients and change the details of the case so the patient is not recognizable.
Prepare for the Virtual Meeting
-
Ensure your technology works correctly.
-
Ensure you meet the minimum computer requirements (see Zoom section below)
-
Wear work-appropriate clothing.
-
Frame the camera correctly.
-
Have the right light.
-
Audio Check before the virtual meeting begins to ensure that everyone can hear you.
-
Ensure a quiet space (other people and pets are a distraction).
During the Virtual Meeting
-
Mute yourself when not speaking.
-
Speak clearly - Know your material - uncertainty will cause you to mumble. Speak naturally but slowly. Clear pronunciation of each word is important.
-
Don't shout - Avoid screaming. If someone can't hear you, then adjust the level on the microphone and make sure it's not covered by your clothing or something else. Yelling will cause viewers to turn down their volume and potentially miss what you have to say.
-
Keep body movements minimal - If you're someone that talks with your hands, practice keeping them put. Hand movements can distract your audience. Also, keep head movements to a minimum as well as jerky movements forward or back.
-
Don't interrupt other speakers - Wait for an opening in the conversation before putting in your two cents. Cutting other speakers off is rude.
-
Maintain eye contact by looking into the camera - Keep your focus on the camera. The worst thing is having your audience look at the top of your head because you're typing or looking down at notes - or worse - at your smartphone.
-
Don't carry on side conversations - and if you wouldn't do it in a face-to-face meeting, then you shouldn't do it in a virtual one. That includes tuning out of the present conversation to talk to someone else sitting next to you, on the phone, in an IM chat, anywhere and anybody not in the current meeting.
Computer Requirements
Please take a few minutes to review the following information and make sure that when you are connecting your internet or WiFi has adequate speed by clicking on the speed test below. If you meet all the requirements and are still having difficulty, please contact us at [email protected].
Below please find the computer and software requirements for Zoom participation.
Below is a synopsis of the supported platforms and minimum software requirements. For a more detailed and technical listing, including hardware, please view Zoom’s site.
Supported Operating Systems for PC or Mac
For a PC, system details can be found by clicking the Window’s icon on the bottom toolbar and type “system” in the Search Programs andFiles box and select “System” from the results.
For a Mac, system details can be found by clicking on the Apple iconin the top left-hand corner and choosing “About This Mac”.
· Windows XP with SP3 or later
· MacOS 10.6.8 (Snow Leopard) with limited functionality (Zoom version 3.6) or later
Supported Tablet and Mobile Devices
· (Windows device) Surface PRO 2 running Win 8.1 or newer
· (Windows device) Surface PRO 3 running Win 10
· (Mac devices) iOS 7.0 or later
· (3rd-party Google devices) Android 4.0 or later
Supported Browsers
For most browsers, details can be found by selecting “About” or “Help” from the browser’s menu options
· Windows: IE7+, Firefox, Chrome, Safari5+
· Mac: Safari5+, Firefox, Chrome
· Android: Webkit (default), Chrome
Recommended Internet Bandwidth for Webinar Attendees:
Viewers will need a minimum of 1.5 Mbps upload and download speed to participate. Most internet providers do not offer less than 10 Mbps but please note that other devices on the network share the samebandwidth causing slower speeds.
Additionally, devices not connected using WiFi or Ethernet cord require a LTE connection.
|